privacy information

You can rest assured that The Brooksbank School and Together Learning Trust take our responsibilities seriously when it comes to looking after your personal data and information. This page covers the key procedures and policies relating to our handling of data in school, as well as details of how this website handles privacy and cookies.

Data Protection and General Data Protection Regulations (GDPR)

The Brooksbank School is registered with the Information Commissioner’s Office under Registration Number: Z2862109

General Data Protection Regulations (GDPR)

With the introduction of the General Data Protection Regulations on 25 May 2018, the school has reviewed their data protection arrangements to ensure they comply with the new regulations.

How does Data Protection legislation protect personal data?

Data protection legislation places obligations on organisations which must be obeyed when obtaining and using information about you. Data Protection legislation also provides “individuals” (data subjects) with certain rights which data controllers and data processors must respect. See www.ico.org.uk for more information.

  • Requests for information

    The school will follow current data protection and other legislative guidance when dealing with Data Subject Access Requests -- click here for current ICO Pupils Info.

    Please refer to the Information Commissioner's Office Subject Access Request Guidance for further information.

    How do you ask to see information about you?

    If you wish to request information we hold about you, please complete the Data Subject Access Online Form. 

    How do you provide your identity? 

    If you are not known to the school, we may ask to see proof of your identity. The following forms of identity will be accepted as proof of identity:

    • A copy of your passport

    • A copy of your driving licence

    • A copy of your bank, building society or credit card statement in the Data Subject's name for the last quarter

    • A copy of your Council Tax bill

    Will you be charged for information provided?

    The Brooksbank School will follow guidance within current Data Protection legislation in relation to charges for information. See ico.org.uk for further information.

    What do you do if the data is incorrect?

    Please contact the school to tell us what is incorrect and ask for it to be corrected. You can also appeal to the Information Commissioner if the school does not correct the information.

    Making a complaint

    If you are unhappy with the way your request for information has been dealt with, or you think your data has been misused or not held securely, please contact our Data Protection Officer in the first instance at the address below or by email.

    The Brooksbank School
    Victoria Road, Elland, West Yorkshire HX5 0QG
    Tel: 01422 374791
    admin@brooksbank.tlt.school

    If you are unhappy with the outcome of your complaint, you can escalate your complaint to the Information Commissioner's Office (ICO).

Analytics

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

This information may also include details about your use of this website, including:

  • Clicks

  • Internal links

  • Pages visited

  • Scrolling

  • Searches

  • Timestamps

We share this information with Squarespace and Google, our website analytics provider, to learn about site traffic and activity.

Forms

Your data can be submitted in a number of forms on this website for various purposes such as contacting us, applications, or surveys. Each form includes information about how the data will be used and who it will be shared with if this is beyond our school office.

The data entered on the majority of website forms is stored in separate internal Microsoft spreadsheets which is used by school staff only for the specific purpose stated.

The forms relating to Brooksbank Sixth Form are connected to a mailing list, with optional to opt in. This is used to send information and marketing messages related to our sixth form. You can unsubscribe at any time.

Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit About the cookies Squarespace uses.

Clicking ‘ok’ in the cookie banner consents to our use of cookies on your device. If you continue to use the site without clicking ‘ok’, cookies will be disabled. You may find some parts of the site do not function optimally, but it you can still access site content. If you wish to revoke your permission, you can view and clear cookies in your web browser settings.

Meta Pixel

When you visit our website, Meta Pixel (Facebook) collects anonymous data about your activities, such as pages viewed. This information is used to deliver targeted ads to you based on your preferences and interactions with our site. Ad retargeting allows us to reach out to you with content that is more likely to be of interest, making your online experience more relevant and tailored to your needs. Please note that even if you opt out of non-essential cookies, you may still see our ads, but they will not be personalised based on your browsing behaviour. The data collected for ad retargeting is anonymous and securely stored. We do not share personally identifiable information with third parties for advertising purposes.

Force24 Cookies & Tracking

Brooksbank Sixth Form utilises Force24’s marketing automation platform.

Force24 cookies are first party cookies and are enabled at the point of cookie acceptance on this website. The cookies are named below:

  • F24_autoID

  • F24_personID

They allow us to understand our audience engagement thus allowing better optimisation of marketing activity.

f24_autoId – This is a temporary identifier on a local machine or phone browser that helps us track anonymous information to be later married up with f24_personid. If this is left anonymous it will be deleted after 6 months . Non-essential, first party, 10 years, persistent.

f24_personId – This is an ID generated per individual contact in the Force24 system to be able to track behaviour and form submissions into the Force24 system from outside sources per user. This is used for personalisation and ability to segment decisions for further communications. Non-essential, first party, 10 years, persistent.

The information stored by Force24 cookies remains anonymous until: 

  • Our website is visited via clicking from an email or SMS message, sent via the Force24 platform and cookies are accepted on the website.

  • A user of the website completes a form containing email address from either our website or our Force24 landing pages.

The Force24 cookies will remain on a device for 10 years unless they are deleted.

Other Tracking

We also use similar technologies including tracking pixels and link tracking to monitor your viewing activities

Device & browser type and open statistics

All emails have a tracking pixel ( a tiny invisible image ) with a query string in the URL. Within the URL we have user details to identify who opened an email for statistical purposes.

Link Tracking

All links within emails and SMS messages sent from the Force24 platform contain a unique tracking reference, this reference help us identify who clicked an email for statistical purposes.